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Managing Posts with Folders

Akuko Spaces allow you to organize your Posts effectively using Folders. This guide explains how to create, manage, and utilize folders to structure your content and streamline collaboration within a Space.

Prerequisites​

Before you begin, ensure you have:

  • Access to an Akuko Space.
  • Permissions within the Space that allow you view space posts (typically View role)

Step 1: Creating a Folder​

Folders can be created at the root level of your Space or nested within other folders. Note that only users with the Space Administrator role can create folders at the root level (i.e., directly within the main "Posts" area of the Space).

  1. Navigate to the location where you want to create the folder:
    • For a root folder (Space Admins only): Ensure you are in the main "Posts" listing for the Space.
    • For a subfolder: Navigate inside the parent folder where you have appropriate permissions (Admin rights on the parent folder).
  2. Click the "New Folder" button, usually located near the "New Post" button.
  3. A dialog box will appear prompting for a FOLDER NAME.
  4. Enter a descriptive name for your folder.
  5. Click "Create Folder".

Your new folder will now appear in the posts list.

Step 2: Navigating Folders​

  • To enter a folder, simply click on its name in the posts list.
  • The breadcrumb trail at the top of the posts list (e.g., your space name / folder name / subfolder name) shows your current location and allows you to navigate back to parent folders by clicking their names.

Step 3: Adding Posts to Folders​

You can add posts to folders in two ways:

A) Creating a New Post Inside a Folder:

  1. Navigate inside the desired folder.
  2. Click the "New Post" button.
  3. Create your post as usual. It will automatically be saved within the current folder.

B) Moving an Existing Post into a Folder:

  1. Locate the post you want to move in the posts list.
  2. Click the '...' (actions) menu at the end of the post's row.
  3. Select "Move to Folder" (or a similar option like "Move").
  4. A dialog will appear showing the folder structure of your Space.
  5. Navigate to the target folder where you want to move the post.
  6. Click the "Move Here" button.

The post will now reside in the selected folder.

Step 4: Managing Folders (Actions Menu)​

Similar to posts, folders have an '...' (actions) menu for management tasks:

  1. Locate the folder you want to manage in the posts list.

  2. Click the '...' (actions) menu at the end of the folder's row.

  3. You will typically see the following options:

    • Rename: Allows you to change the name of the folder. Click this, enter the new name in the dialog, and save.

    • Manage Access (or Share): Opens the sharing dialog for the folder. Here you can:

      • Add People or Groups: Search for and select specific users or existing User Groups within the Space.
      • Assign Roles: Choose a permission level for the added user/group (Viewer, Editor, Admin).
        tip

        See the Spaces documentation for detailed descriptions of each role.

      • View/Modify Existing Access: See who currently has access and change their roles or remove access.

    • Delete: Attempts to permanently remove the folder. A folder must be empty (contain no Posts or subfolders) before it can be deleted.

      caution

      If you attempt to delete a folder that is not empty, you will receive an error message. You must first move or delete all Posts and subfolders contained within it before you can delete the folder itself.

Conclusion​

Using folders provides a structured way to manage your Posts within Akuko Spaces. They enhance organization, making it easier to find content and collaborate effectively by simplifying permission management through folder-level sharing with users and groups.